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The following is the schedule of Portales City Council Regular Meetings to be held on the first and third Tuesday of each month at 7 p.m. in the Portales City Hall (unless otherwise advertised). Special meetings or emergency meetings shall be advertised separately. STATE OF NEW MEXICO CITY COUNCIL WHEREAS, New Mexico Statutes require that municipalities adopt, on at least an annual basis, policies relating to public meetings; and WHEREAS, the intention of this resolution is to establish reasonable notice of all public meetings of the City Council of the City of Portales, New Mexico, as required by Section 10-15-1 through 10-15-4 NMSA 1978, as amended; and WHEREAS, the City Council of the City of Portales, New Mexico, which is the governing body, has determined that notice as prescribed in this resolution shall constitute reasonable notice when applied to public meetings; I. DEFINITIONS REGULARLY SCHEDULED MEETING means a meeting scheduled in accordance with Section II of this resolution at which regular business of the City Council is conducted. SPECIAL MEETING is any meeting of a public body other than a regularly scheduled meeting or an emergency meeting. EMERGENCY MEETING means any meeting called for the purpose of dealing with an emergency. EMERGENCY means any situation involving, or potentially involving, injury to persons or injury and/or damages to public or personal property or immediate financial loss when the time requirements for public notice of a special meeting would make such procedure impractical and increase the likelihood of injury or damages or immediate financial loss. CONTINUED OR RECONVENED MEETING means a meeting that is assembled for the purpose of finishing business appearing on an agenda of a previous meeting. Only maters on the agenda of the previous meeting, at which the announcement of the continuance is made, may be acted on at a continued or reconvened meeting. OTHER BUSINESS shall mean any mater not known about or which could not have been reasonably foreseen prior to the time of posting the agenda. II. REGULARLY SCHEDULED MEETING All regularly scheduled meetings other than special meetings of the City Council of the City of Portales shall be preceded by public notice as follows: 1) The City Council shall give written notice annually in July to the Portales City Clerk showing the date , time and place of each regularly scheduled meeting of such public body. The Portales City Clerk shall provide said schedule to any person upon request, post said schedule for public viewing in the Portales City Hall, and shall cause said schedule to be published for one (1) calendar week in a newspaper of general circulation within the City of Portales, State of New Mexico. 2) The City Clerk shall, at least twenty-four (24) hours prior to a regularly scheduled meeting, display public notice of said meeting, setting forth thereon the date, time, place, and agenda for said meeting. Only matters appearing on the posted agenda shall be considered at said meeting. Such public notice shall be posted in prominent public view at the Portales City Hall. The twenty-four (24) hours prior public posting shall exclude Saturdays, Sundays, and holidays legally declared by the State of New Mexico. III. SPECIAL MEETINGS Special meetings of the City Council shall not be held without public notice being given at least forty-eight (48) hours prior to said meetings. Such public notice of date, time, and place shall be given in writing, in person, or by telephonic means to the City Clerk. The City Clerk shall provide written notice of the date, time, place and proposed agenda of a special meeting to each person, newspaper, radio, and television station that has filed a written request for notice of meetings of the respective public body with the City Clerk. In addition, the City Clerk shall, at least twenty-four (24) hours prior to such special meeting, display public notice of said meeting, setting forth thereon the date, time, place and agenda for said meeting. Only matters appearing on the posted agenda shall be considered at said special meeting. Such public notice shall be posted in prominent public view at the Portales City Hall. The forty-eight (48) hours public notice and the twenty-four (24) hours prior public posting shall exclude Saturdays, Sundays and holidays legally declared by the State of New Mexico. IV. EMERGENCY MEETINGS In the event of an emergency, an emergency meeting of the City Council may be held without the public notice heretofore required. Should an emergency meeting of the City Council be necessary, the City Clerk shall give as much advance public notice as is reasonable and possible under the existing circumstances. Notice may be in person, by telephone, or electronic means, and shall be given to broadcast stations licensed by the Federal Communications Commission, and newspaper of general circulation which have, in writing, requested such notice. V. CONTINUED OR RECONVENED MEETING In the event any meeting is to be continued or reconvened, public notice of such action, including date, time, and place of the continued meeting, shall be given by announcement at the original meeting. Only matters appearing on the agenda of the meeting which is convened or which is announced in an open meeting to be included in the continued or reconvened meeting(s) may be discussed at the continued or reconvened meeting(s). RESOLVED: In Session this 20th day of June 2006. ATTEST: NOTICE OF SCHEDULE OF REGULAR
SESSIONS
MEETING DATES July 3, 2007 & July 17, 2007 August 7, 2007 & August 21, 2007 September 4, 2007 & September 18, 2007 October 2, 2007 & October 16, 2007 November 6, 2007 & November 20, 2007 January 15, 2008 February 5, 2008 & February 19, 2008 March 4, 2008 & March 18, 2008 April 1, 2008 & April 15, 2008 May 6, 2008 & May 20, 2008 June 3, 2008 & June 17, 2008 July 1, 2008 & July 15, 2008 For information regarding this schedule or an agenda item, call City Hall, 356-6662, extension 12. City Council meetings are open to the general public. A copy of this notice will remain posted on the official bulletin board of the City Hall until a new resolution and schedule are adopted. Dated: 06/19/2007 Signed: SS// Joan Martinez-Terry, City Clerk Published: June 28th through July 4th, 2007 Posted: June 19, 2007 For information regarding this schedule or an agenda item, call Portales City Hall, 356-6662 (extension 12). City Council meetings are open to the general public. Meeting Minutes and Agendas are available online.
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